Performing Arts Center For Non-Profit

General Information

The Performing Arts Center (PAC) at Kaua‘i Community College is available for performing arts and instructional programs of the University of Hawaii, and non-profit organizations involved in culture and the art projects. Each non-profit organization must be officially registered with a 501-C status and possess an insurance policy. The insurance policy must specifically verify the existence of the necessary liability coverage, including the coverage of the University of Hawaii and the State of Hawaii, and their officers, employees, and agents.

Most events require more technical assistance and equipment than is included in our base rental fee. We must review your technical requirements in the area of lighting, sound, etc., to determine whether we can accommodate your event and estimate your total cost for the use of the facility. The base rental fee is intended primarily to cover minimum operating expenses.

Deposit & Payment Policy

A deposit equivalent to the base rental rate multiplied by the number of performances is due 30 days prior to the event.

Checks should be made out to the University of Hawaii and forwarded with the signed Facility Use Agreement to:

Kauai Community College
Performing Arts Center
3-1901 Kaumualii Hwy Lihue, Hi 96766

Performing Arts Center reservations will not be confirmed until this deposit is received along with the signed Facility Use Agreement, proof of non-profit status and insurance.

An estimate will be provided of total costs based on your technical requirements and rehearsal schedule.

• Payment of the balance of the total cost estimate is due prior to the event.
• Any incidental costs, excess time loading out, etc., will be billed. This balance is due within 30 days.
• No dates will be reserved for any organization with an outstanding balance due.

Minimum Rental Fees

DO NOT INCLUDE:

• Additional personnel, including but not limited to stage personnel, follow spot operators and projectionist. Lessee shall not use any personnel for the operation of PAC equipment without prior authorization.
• Use of Follow Spots
• Use of Projection Equipment
• Pre-sale of tickets at the Box Office except for day(s) of performance, limit four hours covered in minimum rental fees.
• Police and/or Security. The lessee is responsible for the security of the PAC and parking area at all performances. Lessee must arrange for at least one uniformed security officer or provide the college with a written waiver of responsibility for security during the event.
• Ushers, ticket takers, or any other front of house personnel requires to service the event when volunteer staff is not available.
• Certificate of Insurance: You are required to provide the PAC with a valid Certificate of Insurance at least ten (10) days prior to the rental date. The Certificate of Insurance will name the University of Hawaii and the State of Hawaii, its officers, employees and agents as "Named Additional Insured" and provide limits of no less than the following:
  1. Commercial General Liability Insurance. Commercial general liability insurance written on an occurrence basis covering claims with respect to injuries or damages to persons or property sustained as a result of the activities of User and/or the User’s Agents, including any of the User’s contractors within, on, or about the Use Area, the Facility, and/or the UH Campus, with limits not less than the following: 
     • Bodily Injury and Property Damage Combined Single Limit $1,000,000.00 
     • Each occurrence $2,000,000.00 
     • General Aggregate per policy year $2,000,000.00 
     • Products and Completed Operations Aggregate per policy year 
     • Personal/Advertising Injury – Each occurrence $1,000,000.00 
     • Medical Expenses -- Any one person $5,000.00
     • Damage to Rented Premises – Each occurrence $250,000.00.
       Such limits may be achieved through the use of umbrella/excess liability insurance sufficient to meet the requirements of this paragraph 4 (Insurance) covering User’s conduct of the Authorized Activity on or within the Use Area, the Facility, and/or the UH Campus and all of the activities and operations of the User and the User Agents in connection therewith. 
  2. Automobile Insurance. Automobile Liability Insurance to include coverage for any owned, non-owned, leased, or hired automobiles with limits of not less than the following: 
     • Bodily Injury – Per Person $1,000,000.00 
     • Bodily Injury – Per Accident $1,000,000.00 
     • Property Damage – Each Accident $1,000,000.00 
     • Basic No-Fault Insurance As required by Hawaii law In the event there is a change in Hawai‘i law regarding financial responsibility and insurance requirements of automobile owners or users which make this requirement obsolete, UH shall have the right to impose a new requirement consistent with the then Applicable Laws. 
  3. Workers' Compensation Insurance. Workers' Compensation insurance with respect to work by employees of the User and the User Agents on or about the Use Area, the Facility, and/or the UH Campus, with coverage, amounts, and limits as required by law. 
  4. Employers Liability Insurance: Employers Liability Insurance with limits not less than: 
     • Bodily Injury – Each Accident $1,000,000.00 
     • Bodily Injury by Disease – Policy Limit $1,000,000.00 Bodily Injury by Disease – Each Employee $1,000,000.00 
• Additional cleaning fees incurred by Lessee.
• Catering services, ice, towels, cast/crew refreshments.
• Promotion, advertising or public relations services of any kind. The lessee is required to submit copies of all advertising information listing the PAC as a venue.
• Use of any tools, color media and/or any stage supplies during Load-in, Setup, Load-out or any performances.
• Piano, piano tuning, risers, orchestra shell.

If you have any questions regarding this or any other policy, please call 808.245.8352